Who we are and what we do
The STEMM Equality Congress (SEC) is a 2-day congress hosted annually by Science Impact Limited. Science Impact Limited is a controller of your personal data under the Data Protection Act 1998 and the General Data Protection Regulation (which will replace the Data Protection Act 1998 as of the 25th of May, 2018). The registered office of Science Impact Ltd is 42 Ravenswood Road, Redland, Bristol BS6 6BT (registered company no. 10100108). Our email address is firstname.lastname@example.org our phone number is +44 117 223 0050.
Science Impact Ltd host a series of events annually in Europe, Asia, the Middle East, Africa and the Americas addressing equality, diversity and inclusion in STEMM. We collect the personal data of the following types of people to allow us to undertake our business:
We collect information about you to carry out our core business.
What data is being processed?
On first contact with Science Impact Limited, either as someone interested in attending, speaking at or sponsoring an event, or as a delegate, confirmed speaker or confirmed sponsor, we may collect the following personal data: first name, family name, gender, email address, phone number, business address, organisation sector. We will use your personal data to contact you regarding the services we offer. We will process this personal data with your consent.
We hold your personal data on our database which is only accessed via our staff and we do not transfer it to any other recipients at this stage.
If you become a speaker or sponsor of a Science Impact Limited event, in addition to the above personal data, we may collect the following details: photographs of you and details of your career history.
We will hold your personal data on our database. We will retain this personal data during the time that you are a client and for six years after due to our legal obligations. We will retain this personal data so we can continue to contact you about other suitable services. If we have not made contact with you for 1 year we will contact you to ask if you wish for us to keep your personal details on our database. If you do not indicate that you wish your details to be retained on our database, we will remove your details.
Where our processing of your personal data is based upon your consent, you have the right to withdraw that consent at any time. If you would like to withdraw your consent, please contact us using our details above. The withdrawal of your consent does not invalidate any processing that took place before you withdrew your consent.
Purposes of the processing of the data
We use your data in the following ways:
We will always seek consent to collect any personal data from you.
It will be necessary to process personal data under contract i.e. contracts will be issued to clients when services have been agreed and entered into with Science Impact Limited.
Our legitimate interests in collecting and retaining your personal data are described below:
We will only disclose your personal information to third parties if we have your consent to share it or if we are under a duty to disclose or share your personal data in order to comply with any legal or contractual obligation.
Examples of this are:
International Data Transfers
We occasionally transfer personal data to a country outside of the European Economic Area for processing, where this takes place all data is transferred using GDPR compliant transfer methods. We do use cloud storage, this is with a service provider that meets GDPR compliance.
Retention period or criteria applied
We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so. Accordingly, we have a data retention notice and run data routines to remove data that we no longer have a legitimate business interest in maintaining.
Science Impact Limited is obliged to hold your data for 12 months after it was last used. Financial data must be held for six years. After the final obligation has been satisfied or following twelve months of non-usage, we will contact you and ask you if you want to keep your details on our database. If you do not indicate that you wish your details to be retained on our database, we will archive your account.
Your rights under GDPR
You have the following rights under the General Data Protection Regulation:
How to make a complaint
If you have a complaint about the way in which Science Impact Limited has processed your personal data, please contact us using the details above and we will try and rectify the situation. If you are still not happy, then please contact the Information Commissioner’s Office via their website.
Changes to the fair processing notice
Any changes we make to our fair processing notice in the future will be posted on this page. Please check back frequently to see any updates or changes to our fair processing notice.
This fair processing notice was last updated on 16th May 2018.
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